Volume 3, Chapter 8, Section 0804 of the DoD Financial Management Regulation dated November 2000 established the requirement to perform obligation review 3 times a year to validate outstanding obligations. Upon the release of this directive, ONR approached The Columbia Group to assist with its compliance as our company was known for having the capability to retrieve live financial data from STARS and MOCAS.

In collaboration with ONR, the TCG team developed a web based, email enabled, workflow to assist with the obligation review process. This system has been customized over the past 6 years to meet the needs of other customers such as SPAWAR and NAVSEA.

ONR was so pleased with this tool that the office gave a briefing to the other systems commands at a Major Claimants conference describing the success it had had in reviewing closing year obligations using this tool.

Features

• Automatically identifies all outstanding obligation for both MOCAS and non-MOCAS paid documents
• Includes both STARS and MOCAS obligation and disbursement information
• Provides user configurable threshold which allows review to be limited to documents meeting a customizable dollar amount threshold
• Gives results exportable to EXCEL for use in compliance reporting

Benefits

• Maximizes return for time spent reviewing outstanding obligations
• Ensures up to date and accurate information is included in data calls for obligation review
• Increases response rate by sending emails requesting status to POCs and automatically following up with unresponsive parties
• Saves time by eliminating the need to collect and re-enter data when collecting responses
• Pays for itself by identifying funds that can be deobligated